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Admission Process in WILP

  1. The Institute is one of the very few universities in India, which has ventured into Work Integrated Learning Programmes in science and technology areas. In order to maintain the standard as well as rigour required in this area, admissions are given normally to candidates who are already employed in relevant domains and whose employing organizations support them in their academic pursuit subject to the candidates having the required academic qualifications. The Institute looks for candidates who have the necessary computer, laboratory and other physical facilities including access to Email and Internet as well as certain intellectual input in terms of guidance by superior / co-officer / professional expert preferably from the workplace of the candidate who will be termed as Mentor, while the candidate is in pursuit of studies.

  2. The final offer of admission for WILP programmes, would be based on candidate's educational background, academic achievements, work profile, relevant work experience, profile of the employing organization and Mentor's profile.

  3. If the number of applications for a particular programme is less than a critical number, that programme may not be offered in that semester.

  4. Upon receipt of your Application package on the Online Application Center alongwith the payment of Application Fee, the WILP Admissions Cell will review your candidature and scrutinize the Application Form and the supporting documents for completeness and accuracy.

  5. Once received by us, you will be able to track the status of your Application Form through the Online Application Center.

  6. If your Application meets all necessary eligibility criteria, you will receive a notification of Admission Offer through the Application Status Tracker. You will also receive an email notification about the status of your Application. You will be required to accept the Admission Offer online. Once you accept the Admission Offer, you will be prompted to pay the Admission Fees and the Semester Fees for the first semester.

  7. After the candidate successfully pays the Admission Fee and the Semester Fees, he or she will receive further communication regarding schedule of classes and examinations, and will be given access to online learning resources.

  8. If the number of applications for a particular programme is less than a critical number, that programme may not be offered in that semester.

  9. Once the candidate accepts the admission offer and confirms registration, any request for deferment of admission to a subsequent semester cannot be entertained. The candidate can only withdraw from the registered semester.

  10. Should a student choose to discontinue the programme after acceptance of admission offer and confirmation of registration in the courses for the first semester, he or she will forfeit the entire fees paid.

  11. As admissions to the Work-Integrated Learning Programmes are based on various factors like student work profile, employing organization profile, employer consent, any student changing his/her employer should inform the WILP Division immediately and get such changes approved, failing which the student could be Discontinued from the Programme (DP), resulting in his/her name getting struck off the rolls of the institute.

Operational Highlights of WILP

  1. Registration and Fee Payment: Each semester of the Work Integrated Learning Programmes begins with a mandatory REGISTRATION process, which specifies the prescribed course package for each student for that semester. The Registration process for each semester is completed when the student makes online payment of the semester fees and uploads the duly signed Registration Card. The student has to pay the full semester fees for every semester in which he or she registers, irrespective of the number of courses in his/her prescribed course package. The semester fees, once paid for registration in a semester cannot be carried forward to a subsequent semester or refunded, even if the student misses for all tests / exams of all courses.

  2. Course Handout: A document issued for each course at the beginning of each semester, outlines the scope & objectives, and learning outcomes of the course, prescribed textbooks and reference books, modular structure of the course, detailed lecture plan, evaluation scheme, and examination schedule.  The lecture plan and evaluation schedule as announced through the course handouts at the start of the semester will be strictly adhered to. It is the responsibility of each student registered in coursework semester to take the prescribed components of the evaluation such as Assignments / Quizzes / Virtual or Remote Labs (online), Mid-Semester Tests and Comprehensive Examinations as per the schedule given in the respective Course Handouts.

  3. Evaluation Scheme: For each course in each semester there will be typically three kinds of Evaluation Components (EC) spread over the semester according to the schedule specified in the Course Handout for each course.

Evaluation Components

Component Description Weightage Given & Evaluated by
EC-1 Assignments / Quizzes/ Labs (online) 15% to 30%  BITS Faculty
EC-2 Mid-Semester Test (Closed Book, 2 Hours) 30% to 35%  BITS Faculty
EC-3 Comprehensive Examination (Open Book, 3 Hours)  40% to 50%  BITS Faculty
  1. Exam Centers: The written examinations are conducted only at selected exam centers by BITS faculty. The details of these exam centers will be announced at the beginning of each semester.
  2. Makeup Exam Policy: If a student is unable to appear for any of the Mid-Semester Tests (EC-2) or Comprehensive Examinations (EC-3) due to genuine unforeseen or unavoidable personal or professional exigencies, the student can apply for permission to appear the Make-up Tests / Make-up Examinations, which would normally be conducted within two weeks after the Regular Tests / Exams are over. If a student is absent for either the Mid-Semester Test or the Comprehensive Examination of a course,  then he or she will be required to register in those courses once again in a subsequent semester, attend all classes, and appear for all evaluation components again in that semester, to clear the course with a valid grade. The marks obtained in any evaluation component in a semester cannot be carried forward to a subsequent semester

  3. Continuous and Internal Evaluation: BITS follows a system of continuous and internal evaluation, and Letter Grades A, A-, B, B-, C, C-, D, E carrying Grade Points 10, 9, 8, 7, 6, 5, 4, 2 respectively are awarded for all courses, other than Dissertation/Project Work for which only non-letter grades namely EXCELLENT, GOOD, FAIR, POOR are awarded. If a student does not offer adequate opportunity for evaluation in a course, reports such as NC (Not Cleared) or RRA (Required to Register Again) may be awarded

  4. Grading Procedure: At the end of each semester, the performance of each student in a course, is specified as a LETTER GRADE (namely A, A-, B, B-, C, C-, D or E) which is obtained through a Relative Grading procedure, which is described below.

The final grading in each course is done by tabulating in descending order (equivalently a histogram) the total marks obtained by all students in that particular course. The performance of the course will be analyzed in terms of average, highest and lowest marks and the dividing lines between various clusters. Gaps between clusters and the nature of clusters will guide drawing the dividing lines between various grades. In a normal class of large size, the C grade-band will usually include the average mark. This is not a hard and fast rule and exceptions may arise in cases of small classes or a skewed histogram etc

  1. Cumulative Grade Point Average (CGPA): The CGPA (calculated on a 10 point scale) will be used to describe the overall performance of a student (from the semester of admission till the point of reckoning) in all courses for which LETTER GRADES are awarded.

                    U1 G1 + U2 G2 + U3 G3 … + Un Gn

    CGPA =  ----------------------------------------------------

                    U1 + U2 + U3 ……+ Un


    where U1, U2, U3, …,Un  denote the UNITS of the courses, and G1, G2, G3,…Gn denote the Grade Points of the LETTER GRADES awarded in that course. Non-Letter grades, such as EXCELLENT, GOOD, FAIR and POOR,  do not go into computation of CGPA.

  2. Dissertation / Project Work:

    The students enrolled in Integrated First Degree programmes will have to register for a full semester Capstone Project or Project Work in their final semester. The students of Higher Degree  programmes will be required to register for a full semester Dissertation (for M.Tech. programmes) or a Project alongwith some electives (for MBA programmes) in their final semester.

    Each student should complete all prescribed coursework of the programme and fulfill the minimum academic requirements before s/he can register for Project Work or Dissertation in her/his final semester of the programme. No student can register in any other course of his/her degree along with Project work in B.Tech. or Dissertation in M.Tech.

    If the academic performance of the student falls below the minimum requirements, he or she will be required to register in some courses again in a subsequent semester to improve her/his grades and CGPA, before he or she can register for Dissertation / Project Work in the final semester.

  3. Minimum Academic Requirements for Graduation:

Failure to meet the minimum academic requirements will bring the student under the purview of Academic Monitoring Board (AMB), which will prescribe a suitable course package for the student andmonitor his or her progress and academic performance closely.​

Subject to fulfilling the Academic Regulations of the Institute, the student will be issued a Grade Sheet at the end of each semester, a Transcript and a Provisional Certificate followed by the Final Degree Certificate at the end of the programme.

The minimum academic requirements for successful completion of Higher Degree programmes such as M.Tech. and MBA, require that a student obtains a minimum CGPA of 5.50 and have no E grade in any course.

For Integrated First Degree programmes such as B.Sc. and B.Tech., the student should obtain a minimum CGPA of 4.50 and have no E grade in any course.

 

  1. Please note that it is mandatory for participants to remain employed with HCL throughout the duration of this programme. Any employee of HCL who quits the employment at HCL before completion of the programme will not be allowed to continue in the programme unless approved in writing by HCL and BITS Pilani.

Disclaimer

  • Ever since it was declared as a Deemed to be University in 1964, BITS Pilani has been offering higher education programmes in science and technology, and has earned an enviable reputation for its innovations in this sphere. The Work Integrated Learning Programmes (WILP) of BITS Pilani constitutes a unique set of educational offerings for working professionals. These programmes, which BITS began to offer in 1979, have, over the years, evolved along the lines envisaged in the National Policy on Education, 1986. The WILP are rigorous higher education programmes in technology areas, designed keeping the evolving needs of industry in view, and meant for working professionals in their respective domains. The very intent is to deliver the education at the workplace, in order that the greatest degree of work integration of the education is achieved, and thus the WILP are very distinct in philosophy and pedagogy from open, distance learning programmes. Though it is incorrect and improper, at times the WILP are compared to ODL programmes. Accordingly, it has been our constant endeavor to engage with the regulator, and provide all necessary information about these programmes. The WILP have been well received, and accepted by industry, because of the high quality of the programmes in terms of the curriculum and the instruction, and also because of the high degree of work integration, which results not only in up gradation of knowledge, but also in up skilling, and productivity increase.